Taxation Clerk, Financial Services

Position Details

• Job Title: Taxation Clerk
• Department: Financial Services
• Status: Full-time Permanent
• Salary: $59,780.78 - $72,663.75
• Application Due Date: October 13, 2026
• Hours of Work: 35 hours per week, Monday to Friday
• Work Location: Hybrid (office and remote)

Position Summary

This position provides support in property taxation services, assisting in the billing and collection of taxes and maintenance of property tax accounts. Including the coordination and administration of property taxes.

Role Specific Duties and Responsibilities

• Prepare the Interim and Final property tax bills.
• Prepare, print, sort and mail property tax Reminder Notices monthly.
• Prepare the Supplemental/Omitted property tax bills as required.
• Process tax adjustment for all approved Municipal Applications including changes in property status, new and revised assessment, and other information affecting tax collection.
• Process any tax adjustments necessary such as NSF tax payments, penalty/interest adjustments, transfers between accounts, preparing refunds, and other miscellaneous adjustments.
• Coordinate with the Development Services Department and MPAC regarding property roll changes, developments, severances, and permits.
• Coordinate collecting tax arrears and actively work to reduce and collect taxes before proceeding to tax registration.
• Coordinate with the Treasurer on the Tax Sales process.
• Balance the property tax sub ledger accounts to the General Ledger accounts monthly.
• Calculate penalties and interest on a monthly basis according to tax by-law and Municipal Act procedures.
• Download and process electronic bill payments for taxes and utility accounts received from financial institutions.
• Maintain mortgage company records.
• Maintain all pre-authorized payment plans including bi-annual payment notifications.
• Prepare and process pre-authorized payments for processing.
• Maintain e-bill enrollments.
• Update taxpayer and ownership address changes in Keystone and notify MPAC.
• Assist in closing and opening the tax sub ledger at year-end and new year.
• Maintain local improvement charges and district/area charges on tax accounts.
• Maintain properties with eligible rebates per legislation and as required.
• Respond to telephone, email, and walk-in inquiries from taxpayers.
• Prepare and verify tax certificates as requested by lawyers and mortgage companies.
• Perform cashier functions including accepting, balancing and processing payments for tax, water, recreation registrations, facility rentals, and general receipts involving cash handling.
• Prepare tax statements as required.
• Provide information to taxpayers regarding tax incentive programs.
• Maintain property files including new and deleted rolls.
• Provide material to auditors as required.
• Take bank deposits as required.
• Complete month-end and year-end processes and assist with audits and Financial Information Return.
• Assist the Manager of Financial Services/Treasurer in other functions and processes as assigned.
• Make updates to the Financial Services website page as needed.

General Duties and Accountabilities

• Maintain confidentiality and security of information at all times.
• Perform duties in compliance with Occupational Health and Safety Act and applicable legislation, department policies, procedures, and operational guidelines.
• Perform safe work practices.
• Perform other duties as assigned in accordance with department and corporate objectives.

Required Certifications and/or Health and Safety Requirements

• None

Education, Skills and Experience

• Diploma in business, accounting or related discipline preferred, or equivalent combination of education and experience.
• 2 years’ experience in an accounting/bookkeeping function with experience in Tax Collections, preferably municipal environment.
• Completion of Municipal Tax Administration Program preferred.
• Working knowledge of finance and accounting transactions in specialty area.
• Thorough knowledge of Microsoft Windows and Office applications and office equipment.
• Strong communication skills (written, oral, interpersonal).
• Ability to maintain confidentiality, tactfulness, and self-motivation.

Physical Demands and Working Conditions

• Considerable sitting and computer usage.
• Standard office environment with exposure to verbal criticism from the public.
• Normal hours: 35 hours per week, Monday to Friday, with occasional evening meetings as required.
• Hybrid work structure allowing remote or office work based on task requirements or preferences.
• Office work encouraged for tasks requiring high collaboration.

Contacts and Interactions

• Regular communication with municipal staff, taxpayers, community groups, and the general public.

Applicant Information

Interested qualified applicants are invited to forward their cover letter and resume directly to the Municipality quoting Job #32 by October 13, 2026, at: jobs@meaford.ca Attention: Human Resources