Supervisor of Special Events

Position Details

• Location: Brantford
• Department: Community Recreation & Events
• Employment Type: Full-time
• Contract Type: Permanent
• Engagement Type: Permanent
• Work Location: On-Site

Job Summary

Reporting to the Manager of Community Recreation & Events, the Supervisor of Special Events oversees the delivery of identified City facilitated community events, coordinates directly with Parks Supervisor to effectively communicate logistical work orders, as well as acts as a liaison to Special Event/Community Event Organizers. Through effective collaboration between various City Departments and stakeholders, the Supervisor connects and leads a dynamic team consisting of staff and community volunteers, dedicated to activating community spaces through events.

The role leads a team responsible for enhancing community pride through the research, development, planning, coordination, marketing & promotion, and delivery of an exciting annual calendar of programs and events including but not limited to Brantford's Canada Day, the Remembrance Day Ceremony, Corporate recognition events, Harmony Square events & programming as well as special one-time events.

Key Responsibilities

• Effectively educate the community on the Special Events Policy 010 and lead the SEAT (Special Events Advisory Team) towards a one-stop shop event planning resource dedicated to the safe and effective delivery of special events.
• Collaborate with other City staff to plan, implement and evaluate special events taking place in the City of Brantford.
• Coordinate, monitor, and evaluate action plans created for Community Events.
• Develop and secure program partnerships, sponsorship programs, and research & strategize funding opportunities required for programs and events.
• Act as a liaison to Downtown Community stakeholders including Brantford Public Library, Sanderson Centre for the Performing Arts, Downtown Brantford BIA, Laurier Brantford, Conestoga, and other community groups & organizations to support an engaged downtown community dedicated to a positive Downtown culture.
• Lead, motivate, coordinate, schedule, train and supervise staff and volunteers for programs and special events.
• Utilize available resources to effectively promote programs and special events.
• Oversee, prepare, maintain and approve the preparation of website content and monitor updates.
• Provide support through SEAT and act as a City liaison to community event organizers as required.
• Monitor special events in city parks ensuring compliance through the SEAT Standard/Policy and applicable by-laws.
• Monitor and evaluate special event budgets including revenue generation and expenditures.
• Contribute to a corporate strategy to promote the City of Brantford as a highly desirable place to live, work, learn, and play through special events.
• Provide high quality customer service and implement professional events from concept to completion.
• Evaluate the success of events against Key Performance Measures established annually.
• Other duties as assigned.

Qualifications

• Three years of previous experience in special event planning including knowledge of event risk management, financial sustainability through sponsorship programs and grant writing, and creative program planning and implementation.
• Completion of a three-year college program in Recreation & Leisure Studies, Special Events Management, Business Administration, or equivalent.
• Proven exceptional communication skills.
• Intermediate skills with MS Office Suite.
• Frequent evening, weekend, holiday and overtime work required.
• Medium physical demand.
• Valid G Driver’s License required.
• Valid Level C First Aid and CPR certification.
• Valid SmartServe Certification.
• Current Police Clearance Certificate required.
• IMS 200 Certification or equivalent (ICS200) is considered an asset; certification must be achieved within the first year of employment subject to course availability.