Senior Project Manager, Architectural

Position Details

• Primary Work Location: Waterloo Service Centre
• Salary Range: $107,150 - $133,935 (Band DE)
• Employment Group: Staff Association
• Job Status: Regular Full Time
• Posting Release Date: October 1, 2026
• Hours of Work: 35 hours per week
• Posting Closing Date: October 23, 2026
• Number of Positions: 1 (Current Vacancy)
• Department: Facilities Design and Management Services Division (FDMS)

Why Work With Us

The City of Waterloo is a rewarding place to work. Each day, you will support and/or participate in the delivery of services that impact residents of this city, making it a great place to live, work and play for everyone.

Home to two world-class universities, a top-ranked college, a tech ecosystem, entrepreneurs and small businesses, there is a readiness to do things differently in Waterloo. Our vision is to be a leader in sustainability and to build a future-ready community for all. We are committed to workplace wellbeing and providing an inclusive, safe and enjoyable work environment.

For more information about the City of Waterloo’s Strategic Plan, Vision, Values & Guiding Principles, please click here: City of Waterloo 2023-2026 Strategic Plan.

What We Offer

• Supportive and caring organization that promotes respect, inclusivity, sustainability, health, safety and wellness.
• Dedication to the organization’s commitment for Reconciliation, Equity, Accessibility, Diversity and Inclusion through ongoing training and access to related programs and workshops, opportunities to connect with others around topics of social justice and equity, and opportunities to be involved with the initiatives that guide this corporate journey.
• A commitment to environmental sustainability as demonstrated in many plans and policies. For example, we are working towards reducing our corporate greenhouse gas emissions to net-zero by 2050, with real progress underway.
• Certification as a Living Wage Champion with fulsome employer-paid benefits package (extended health and dental care), including paid sick days, long-term disability, life insurance, Employee and Family Assistance Program and Maternity/Parental Leave Top-Up.
• Defined Benefit Pension Plan (OMERS) eligibility for all employees.
• Up to 10 paid Reservist Leave days per year, with single contribution OMERS buyback option for any unpaid time.
• Flexible work schedules, paid vacation and personal days, and the opportunity to bank overtime.
• Easy and sustainable commuting options through the TravelWise program, which offers public transit discounts and a dedicated carpool network for employees.
• Substantial internal and external training and development opportunities along with opportunities to get involved and give back to the community.
• Enjoyable employee-wide events, activities, site visits, BBQs to connect with co-workers.
• Complimentary FitPass for access to leisure, swim, and fitness drop-in programs for employees and family members.
• …And so much more!

What You Will Do

Reporting to the Manager, Capital Program in the Facilities Design and Management Services Division (FDMS), your primary responsibilities will include, but are not limited to, the following:

• Act as the City's primary contact for assigned projects, including as a liaison between the City's project management team, external construction team(s), City programming team(s), tenants, City Council, and the public regarding design, planning and construction activities.
• Provide day-to-day oversight, ensuring efficient and effective completion, of medium and large-scale multi-discipline capital construction projects at City facilities with a focus on building restoration and building science work.
• Lead multi-disciplinary project teams (internal and external parties) on new construction projects, as assigned.
• Provide senior leadership and mentorship to junior/intermediate staff in the Division.
• Assist with other projects and initiatives, such as capital planning, asset management, and development of prequalified vendor lists.
• Participate in the planning, design, procurement, coordination, and safe execution of work in accordance with approved contract documents, schedules, and budgets.
• Assist with strategic/master planning for City facilities, including overseeing the completion of needs assessments, feasibility studies, and public consultation on assigned projects.
• Take a lead role in dispute resolution on assigned projects, including negotiating agreements with consultants, contractors, tenants, and other affected parties.
• Help to prepare budget estimates for capital projects and assist with value engineering exercises as needed.
• Review construction cost estimates from consultants to ensure accuracy and completeness.
• Ensure compliance with both internal and external policies, procedures, legislation and regulations as required (e.g. Ontario Building Code, Accessibility & Inclusiveness Guidelines, City’s Green Building Policy, etc.).
• Work closely with design professionals (e.g. architects, engineers, and other consultants) to understand and articulate the functional needs of the City and to oversee the preparation of comprehensive construction documents to execute the necessary work at City buildings.
• Review and process proposed changes to the project scope, including changes to the contract value, such as: Proposed Changes, Change Orders, Change Directives, etc.
• Prepare, evaluate, award, and administer RFPQs, RFPs, RFTs, RFQs, and other procurement documents required to retain professional services for construction projects.
• Ensure construction deficiencies are recorded and rectified with consultants & contractors in a timely manner.
• Develop Best-Practice Guidelines and Lessons Learned, as part of continual improvement for the FDMS Division.
• Perform general administrative functions related to construction projects for the department, including the preparation of reports and memos as assigned by leadership.
• Other duties as assigned.

What You Will Bring

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