Project Assistant

Position Details

• Job Status: Temporary Part-Time
• Union: Non-Union
• Number of Positions: 1
• Hours of Work: 17.5 hours
• Location: 92 Churchill, Chatham ON
• Closing Date: September 23, 2026, 11:59pm EST
• Hourly Wage: $29.969 to $32.571
• Benefits: 15% in lieu of benefits including group benefits, statutory & non-statutory holidays, and non-enrolment in OMERS; 4% vacation pay
• Department: Community Culture and Connection

Job Description

The Municipality of Chatham-Kent has an opening for a temporary part-time Project Assistant in the Community Culture and Connection division. This temporary part-time opportunity is for a period up to March 31, 2027.

The Project Assistant, LIP, works alongside the Coordinator, LIP, as part of the municipal Community Attraction and Promotion team to actively engage the community and key stakeholders on issues related to immigration and immigrant settlement. The Local Immigration Partnership project is funded by Immigration, Refugees and Citizenship Canada through a Contribution Agreement with the Municipality of Chatham-Kent.

Essential Responsibilities

• Demonstrate Chatham-Kent’s core values and competencies.
• Assist with the completion of activities related to the objectives of the project and the funder’s contribution agreement, including creating communications such as a monthly newsletter, maintaining project webpages on Municipal portal, assisting with project Social Media presence, supporting marketing and promotion of LIP activities and materials, preparing for stakeholder meetings and producing minutes, and updating partnership contact lists.
• Provide administrative support for the preparation of quarterly and annual reconciliation of project budget vs financial claims and cash flow updates for the funding agency; receive and code invoices, purchase orders, account receivables and payroll related documents.
• Foster relationship building between the CK LIP Partnership Council, stakeholders and other organizations to advance diversity, equity, inclusion and justice (DEIJ), gender-based analysis plus (GBA+) & Truth and Reconciliation.
• Track changes and updates from Immigration, Refugees and Citizenship Canada and policy makers to provide accurate and ongoing information to stakeholders, preparing presentations and providing updates at partnership meetings as needed.
• Enhance awareness of the LIP in Chatham-Kent by supporting outreach and collaboration and being present at community events.
• Engage diverse members involved in the settlement and integration of immigrants.
• Increase capacity to support the integration of immigrants.
• Act as an ambassador for Chatham-Kent.
• Other duties as assigned.

Essential Qualifications

• College diploma or university degree preferably in office administration, social science, project management or related program with six months to two years related experience.
• Experience related to immigration and supporting the preparation of strategy and implementation plans including local settlement strategies and community vision setting.
• Experience in marketing and promotion including producing promotional materials, writing reports and media releases, and use of social media platforms.
• Experience with setting up meetings including sending invitations, booking rooms, preparing agendas/correspondence, recording and transcribing minutes.
• Experience working with stakeholders and community groups.
• Experience with general office duties such as reception, research, customer service, and multi-tasking.
• Budget experience.
• Knowledge of basic accounting/accounts payable & receivable processes, including working knowledge of JD Edwards or similar financial program.
• Strong interpersonal and communication skills, written and verbal.
• Excellent time management and organizational skills.
• Strong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) or similar software.

Work Environment Hours of Work

This position works weekday hours as well as occasional evenings and weekends.

Driver’s Licence Vehicle Requirements

A valid Province of Ontario driver's license and reliable motor vehicle are required due to travel requirements.

Background Check Requirements

Successful candidates will be required to complete a background check including education/certification verification and employment reference check prior to employment.

Essential Physical and Safety Requirements

• Sitting: constant sitting in a chair (desk-based position with occasional travel to off-site meetings).
• Hands: constant fine finger dexterity for computer, mouse, and calculator use.

Benefits

This temporary part-time position includes 15% in lieu of benefits and 4% vacation pay. Permanent employees maintain benefits as per policy manual.

Equity and Accommodation

The Municipality of Chatham-Kent is an equal opportunity employer committed to fair and accessible employment practices within an inclusive, supportive workplace reflective of the diverse community. Accommodations are available upon request during recruitment and selection processes.