Payroll Coordinator EXTERNAL 08 20 26

Position Details

• Location: Parry Sound
• Department: Finance / Accounting
• Hours of Work: 35 hours per week
• Employment Type: Full-time
• Contract Type: Permanent
• Compensation: $28.97 per hour increasing to $31.85 per hour after probation
• Work Location: On-Site

Payroll Coordinator

Located amidst the 30,000 islands of Georgian Bay and a 2.5-hour drive north of Toronto, the Town of Parry Sound offers an exceptional quality of life. Join the team as our Payroll Coordinator, an important role in the Finance/Accounting Department.

Reporting to the Manager of Accounting/Deputy Treasurer, the Payroll Coordinator will facilitate the Town’s payroll and benefit program by maintaining compliance with legislation, Collective Agreements and Town policies. This role will collect, verify and process payroll information, maintain accurate payroll records and ensure compliance with monthly, quarterly and annual government reporting requirements.

Responsibilities

• Compile and process biweekly payroll data for both union and non-union employees.
• Review time sheets to ensure accurate records and ensure corrections are applied and approved by the appropriate manager and that these changes are documented.
• Prepare Records of Employment. Process special payroll related calculations such as retroactive payments and time off accruals.
• Interpret pay policies (e.g., vacation, overtime, calculations based on deductions, withholding exemptions, etc.) and ensure deductions comply with legislation (i.e. ESA, CPP, EI, WSIB, OMERS, etc.).
• Prepare pay slips for distribution; calculate and remit garnishments, union dues, OMERS deductions.
• Edit various payroll source documents prior to computer input to ensure accuracy and completeness.
• Prepare and enter payroll adjustments including retroactive payments, time bank adjustments, vacation pay, etc., ensuring that proper authorization is provided.
• Execute T4s, T4As including adjustments, tax exemptions, non-taxable benefits and WSIB; reconcile remittances for CRA and Employer health tax.
• Prepare monthly and annual statutory reports, reconciliations and summaries involving EHT, WSIB, OMERS, Statistics Canada, Canada Life and/or other agencies as required.
• Generate and update employee files, including ensuring payroll related documentation from employees is completed (i.e. TD1, Canada Life, OMERS etc.).
• Prepare required journal entries as necessary (accruals, etc.).
• Coordinate employee changes to group benefits.
• Provide payroll orientation and training to employees (as required).
• Respond to enquiries from and/or liaise with individual employees, HR, other departments/levels of government, agencies, banks etc. with respect to payroll matters, including form completion and filing of WSIB claim forms as a Type 2 Employer.
• Maintain records for the employee recognition program and make arrangements for awards; post annual vacation schedules; file payroll related documents.
• Process new member enrollments, terminations, and changes to benefit plan and pension as required.
• Ensure payroll system benefit costs are reconciled between employees and the benefit provider (monthly and/or quarterly).
• Perform corporate VISA and Merchant Fee reconciling.
• Make daily bank deposits to ensure separation of duties.
• Undertake bank reconciliations.
• Prepare and send outgoing mail.
• Order supplies and maintenance for postage machine.
• Assist with records management function.
• Perform as back-up personnel for the Accounts Payable function.
• Perform as alternate back-up personnel to the Receptionist/Cashier for receptionist and cashier functions.
• Perform other related duties within the general parameters of this job description, as may reasonably be requested by the Manager of Accounting which may be amended from time to time.

Education, Knowledge and Skills

• Post-secondary education in Business Administration, Human Resource Management, Accounting or related field.
• Minimum of 2 - 3 years’ experience performing payroll, preferably in a unionized work environment using a computerized payroll system (HRISMyWay and Microsoft Dynamics GP considered an asset).
• Certification by the Canadian Payroll Association or willingness to obtain within 5 years of start date: Payroll Compliance Professional or Payroll Leadership Professional.
• Good organizational skills, initiative and ability to perform tasks without close supervision.
• Proven knowledge of the legislation, policies and programs that affect municipal government and payroll compliance, including CRA, ESA, CPP, EI, Employer Health Tax, WSIB, OMERS Pension Plans, and other payroll related legislation.
• Excellent organizational and prioritization skills with the ability to complete competing priorities.
• Good knowledge of word processing and applicable financial computer applications.
• Excellent interpersonal and communication skills and the ability to maintain discretion when dealing with the confidential / sensitive nature of information.
• Good writing and reporting skills.
• Good analysis and research skills.

Compensation

This is a unionized permanent full-time position, 35-hour work week with a 2026 rate of $28.97/hour. Subject to a successful five-month probation period, the wage will rise to $31.85 per hour.

The successful candidate will also be eligible for the OMERS Pension Plan and a competitive benefits package.

Application Process

Interested candidates may submit a cover letter and resume in one under the subject line, “(Your name) - Payroll Coordinator” to: careers@parrysound.ca. This position will be posted until filled.