Office Coordinator (1 position available)

Position Details

• Location: Township Administration Office, 4639 Lobsinger Line, St. Clements, Ontario
• Department: Corporate Services
• Job Status: Full-time Permanent
• Hours of Work: Monday to Friday, 40 hours per week
• Posting Date: September 14, 2026
• Closing Date: September 28, 2026, 8:00a.m.

The Township of Wellesley is a rural escape in Waterloo Region, located within a 20-minute drive of the cities of Kitchener and Waterloo. The Township is agriculturally based with approximately 12,000 residents. The Township of Wellesley is made up of several small communities, including Heidelberg, St. Clements, Linwood, Wellesley and Wallenstein and is committed to providing a diverse and inclusive environment for both residents and employees.

Wellesley Township is looking for a self-motivated, hardworking team player to fill a position as Office Coordinator within the Corporate Services Department.

Summary

Reporting to the Director, Corporate Services this position is responsible for providing administrative, financial, and clerical services to ensure effective, efficient, and accurate operations.

Responsibilities

• Receptionist duties including greeting visitors, answering telephone calls, and directing inquiries to the appropriate departments.
• Maintaining a clean, organized, and efficient office environment.
• Responsible for maintaining the filing systems within the Finance Department. Scan and digitally archive invoices to maintain organized and accessible financial records, supporting efficient auditing and reporting.
• Opening mail and distributing to appropriate office staff.
• Cashier duties, include accepting payments for all accounts receivables, dog tags and issuing receipts for various payments.
• Records balances to control totals, prepares bank deposits for all cheques, and cash received.
• Periodically may be required to take deposits to the bank at the end of the day (drop box).
• Ordering office supplies and materials, tracking inventory of office supplies for all departments.
• Responsible for checking, updating, and maintaining postage machine, including preparing cheque requisition for replenishing.
• Assist staff with various administrative tasks, including preparing documents, such as yearly budget books, and presentations.
• Tracking donations and issuing donation tax receipts.
• At times, assist with basic financial analysis, and bookkeeping.
• Assists with year-end reconciliations and Financial Information Reporting.
• Locking all doors and ensuring all security measures are followed prior to leaving the office, closing debit, locking safe etc.
• Troubleshooting office issues.
• Performs other related duties as assigned.

This position is office-based and requires ability to travel to Wellesley Township office located in St. Clements, Ontario.

Qualifications

• Ability to work well under pressure and time constraints.
• Proficient in use of computer software including Microsoft Office Suite and Accounting software. Experience with iCity would be considered an asset.
• Minimum Grade 12 diploma or equivalent.
• Community college diploma in business administration and/or finance or equivalent experience is preferred.
• Demonstrated experience in an office environment is required. Municipal experience would be considered an asset.
• Demonstrated organizational and time management skills.
• Possesses excellent communication and public relations skills.
• Demonstrated ability to be a team player who can establish effective working relationships with other employees.

This description provides a general overview of the role. Specific duties and requirements may vary based on the organization’s needs.

Union Affiliation

Non-Union

How to Apply

Qualified candidates may submit a detailed resume in confidence to,

Sarah Lyle, Human Resources Consultant
The Corporation of the Township of Wellesley
4639 Lobsinger Line, RR#1 St. Clements, ON N0B 2M0
Email: sarahlyle@grandriverhr.com

Email applications are preferred at this time.

We thank all those who apply, but advise that only those applicants selected for an interview will be contacted. The Township of Wellesley is an equal opportunity employer. Accommodations are available for all parts of the recruitment process. If contacted for an interview, please advise of any measures you feel you need to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Personal information is collected under the authority of the Municipal Act, 2001 (S.O. 2001, c.25) and will be used to select a candidate.