Manager, Capital Asset Supports

Position Details

• Employee Group: Mgmt Non Union
• Service Area: Finance Supports
• Division: Capital Assets and Projects
• Job Type: Full-Time Permanent
• Number of Openings: 1

Summary of Duties

Reporting to the Director, Capital Assets and Projects, the Manager, Capital Asset Supports is responsible for the administrative management of Capital Asset Supports, including providing guidance and leadership to staff in the payment, recording, disposition, and reconciliation of tangible capital assets. This position is responsible for establishing processes, policies, and procedures used across Service Areas for controlling, planning, and reporting on tangible capital assets, and providing financial analysis and guidance to Service Areas through expertise in financial software and the provision of essential data and reports to ensure accurate reporting of all tangible capital assets.

Work Performed

• Provide leadership in planning, coordinating, and preparing accounting for tangible capital assets in accordance with Public Sector Accounting Board Standards (PSAB), Section 3150, contributing to the implementation of strategic initiatives for the Capital Assets and Projects Division and Council’s Strategic Plan.
• Manage employees, including hiring, coaching, administration, and performance of reporting employees. Respond to sensitive and confidential human resource issues as required.
• Direct administrative functions associated with cost control procedures, including collecting and verifying inputs for reporting, payment, and cost control of contracts such as purchase orders.
• Develop, implement, and monitor processes and procedures that support effective use of information systems and software to ensure accurate recording and reporting of all tangible capital assets.
• Establish control measures to maintain data quality and integrity, validate data accuracy using structured testing methods, and apply data controls during asset data loading, extraction, and cleansing.
• Research best practices for systems implementation and business processes to identify and recommend innovative solutions that enhance efficiency and effectiveness while aligning with organizational goals.
• Demonstrate commitment to anti-racism, anti-oppression, and human rights through interactions with community partners, employees, and individuals, and through implementing policies, programs, and protocols that reflect this commitment.
• Demonstrate commitment and adherence to health and safety legislation and programs, and actively promote a culture of safety with direct reports.
• Provide updates, information, and recommendations to the Director, Capital Assets and Projects on priorities, and operationalize identified goals and strategies.
• Provide subject matter expertise on tangible capital asset matters and promote best practices identified through research.
• Promote and foster working relationships with employees and bargaining units to provide fair and consistent application of collective agreement provisions.
• Liaise with unions on issues affecting bargaining unit employees and represent the unit at mediation and arbitration proceedings as required.
• Encourage and support employee participation and commitment to individual, divisional, and organizational objectives. Mentor employees, provide development opportunities, and build high-level team performance with direct reports.
• Work collaboratively with staff responsible for Development Charges, Asset Management, Capital Budget, Information Technology Services, and other service areas to ensure commonality and consistency in reporting data.
• Adhere to the Procurement of Goods and Services Policy, including delegating procurement initiation approval authority and approval authority for professional consulting services according to policy amounts.
• Provide input to the development of the annual operating and capital budgets for the Capital Assets and Projects Division.
• Provide direction and advice to Boards and Commissions regarding tangible capital assets reporting.
• Provide analysis and guidance on the financial implications associated with recording tangible capital assets.
• Prepare responses to inquiries from elected officials, media, and the public as requested by the Director, Capital Assets and Projects.
• Represent the Division at Standing Committees and Council meetings as required.
• Perform other duties as assigned.

Skills and Abilities

• Demonstrated knowledge and experience in financial reporting and accountability requirements, financial management and processes, including an understanding of PSAB and the area’s programs and services and how the work aligns with the Division’s objectives.
• Demonstrated knowledge of capital budgeting and project management.
• Demonstrated competency in capital asset management functions and experience working with planning and accountability frameworks.
• Demonstrated expertise using modelling and forecasting tools and techniques.
• Demonstrated analytical and business planning skills, with a proven track record of effectively implementing and monitoring programs and services.
• Demonstrated positive and proactive leadership capabilities, including leading employees, contracted services, and consultants, and a commitment to developing high-performance teams.
• Demonstrated ability to inspire the people they lead through productive and honest dialogue, personal integrity, and actions.
• Ability to be a trusted advisor and/or advocate in sensitive and/or emotionally charged situations.
• Demonstrated perseverance and resilience in addressing and escalating challenges and emergent issues as required.
• Proven commitment to employee safety, with knowledge of the Occupational Health and Safety Act and applicable regulations as ... [truncated]