Senior Finance Clerk - Full-Time

Position Details

• Location: Thunder Bay
• Department: Finance

Position Summary

Under the direct supervision of the Supervisor, performs advanced financial transaction processing and provides technical guidance to Finance Clerks. The position is responsible for complex financial transactions, reconciliations, and compliance activities, including areas requiring interpretation of policies, tax rules (e.g., HST), and accounting treatment. The role also supports quality control, issue resolution, and consistency in financial processes across the organization.

Major Responsibilities

• Prepares, reviews, and maintains complex financial records, ensuring accuracy, completeness, and compliance with established standards.
• Provides training, guidance, and functional support to divisional staff and others across the organization, including process instruction.
• Coordinates purchasing processes including preparation and review of requisitions, purchase orders, and goods receipts, and supports the timely processing of vendor payments through liaison with centralized accounts payable functions.
• Provides advanced customer service support, resolving escalated issues and ensuring appropriate documentation and follow-up in accordance with policies and procedures.
• Reviews invoices and supporting documentation, resolves discrepancies, and ensures compliance with corporate policies and procedures.
• Monitors and analyzes postings in capital and operating budgets, investigates variances, and takes or recommends corrective action.
• Performs reconciliations and detailed reviews of financial transactions, including credit card expenses and other disbursements, ensuring accuracy and policy compliance.
• Maintains and oversees financial records and supporting documentation in accordance with established standards and audit requirements.
• Gathers, analyzes, and interprets financial data for the preparation of statistical, financial, and operational reports.
• Responds to inquiries from staff, departments, and vendors regarding financial transactions, processes, and procedures.
• Assists with month-end and year-end processes including reconciliations, accruals, and preparation of working papers.
• Identifies and supports improvements to financial processes, internal controls, and workflow coordination.
• Provides backup and cross-coverage support across finance functions and supports team operations to ensure consistent service delivery.
• Performs such other related duties as may be assigned.

Qualifications

• Secondary school graduation, together with completion of a recognized post-secondary program in accounting or a related field.
• A minimum of four (4) years of progressively responsible experience in a financial or accounting environment, including experience with reconciliations, transaction review, and financial analysis; or equivalent combination of education and experience.
• Must have a thorough knowledge of accounting principles and financial processes.
• Strong analytical, organizational, and problem-solving skills with attention to detail.
• Ability to perform reconciliations, variance analysis, and transaction review.
• Proficiency in financial/ERP systems; basic level in word processing and intermediate skill level in spreadsheet software.
• Ability to interpret and apply financial policies and procedures accurately.
• Ability to prioritize work, manage multiple deadlines, and work independently.
• Self-starter with excellent interpersonal skills.
• Ability to communicate effectively and concisely, both orally and in writing.
• Strong leadership skills, including ability to give direction, motivate, and recognize others; proven ability to share skills and knowledge with others.
• Strong customer service skills with ability to interact tactfully with internal and external stakeholders.
• Ability to exercise independent judgment when dealing with confidential or sensitive issues.
• Must be competent within the meaning of the Occupational Health & Safety Act.

Conditions of Employment

• Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC).
• Will be required to travel to various work locations and provide own transportation.

General Information

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, women and members of the 2SLGBTQ+ community.

Ontario Human Rights Code

It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include photos, any certificates that have photo identification, driver’s licences, police records checks. Note: The above documentation will be requested by the Human Resources Division should you be the successful applicant. If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

Accommodation

Reasonable accommodations are available upon request for all parts of the recruitment process.

Privacy

Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866.