Job Description

Position Details

Employment Type: Full-time
Contract Type: Permanent
Engagement Type: Permanent
Hours of Work: 35 hours per week
Work Location: On-Site
Salary Range: $73,839.31 to $89,752.14 annually
Department: Facilities & Transit
Application Deadline: 2026-10-22

Position Summary

Reporting to the Supervisor, Facilities & Transit, the Facilities Specialist is responsible for the daily coordination and scheduling of both regular facility maintenance, including project and contract coordination, as well as transit activities, ensuring efficient and effective service delivery. This role also involves managing capital projects within the department for both facilities and transit, overseeing their planning, execution, and completion.

Duties & Responsibilities

Project Management
Serve as the departmental project lead for assigned capital and operational initiatives, exercising independent judgment in coordinating resources, schedules, contractors, consultants, and project deliverables.
Develop and administer project plans, including scope, timelines, budgets, risk assessments, resource allocation, and performance measures to ensure successful project outcomes.
Coordinate with internal and external partners to ensure projects are completed on time and within budget.
Monitor project progress, providing regular updates to the Supervisor, Facilities & Transit and other relevant parties.
Participate in confidential planning discussions relating to departmental operations, budgeting, procurement activities, and service delivery strategies, providing research, analysis, and recommendations to support management decision-making.
Conduct risk assessments and implement mitigation strategies to proactively address potential project issues.
Prepare Request for Proposals (RFP), Request for Quotations (RFQ), and tender documents. Review submissions, participate in the selection of proponents and awards, and make recommendations to senior staff.
Conduct research, analysis, and evaluation of service delivery options and provide recommendations to management regarding operational improvements and strategic initiatives.
Assist in the development of project related capital budget submissions and associated operating costs with regards to transit and facility-related projects.
Implement recommendations set out in Environmental Assessments, Master Plans, Studies, and municipal initiatives as it relates to facilities and properties.
Review and provide comments on drawings, plans, reports, and specifications, regarding development applications and capital projects to ensure compliance to applicable guidelines, practices, procedures, standards, and regulations, forwarding comments to Supervisor for review when required. This involves the review of plans and designs for Town facilities and parks-related systems including leased properties.
Complete minor repairs and address facility needs as required including scheduling regular facility maintenance and working with or providing direction to a variety of contractors.
Conduct regular inspections of municipal facilities, parks buildings, leased properties, and transit facilities to identify maintenance deficiencies, safety concerns, and lifecycle replacement requirements.
Conduct workplace inspections and follow up on Joint Health and Safety Committee (JHSC) recommendations and identified deficiencies.
Monitor and coordinate maintenance of HVAC, boilers, controls/BAS systems, electrical systems, generators, plumbing systems, fire alarm systems, and security/access control systems.
Transit Coordination
Plan, coordinate, and schedule daily transit operations to ensure optimal service delivery.
Monitor transit activities, addressing any issues or disruptions to maintain smooth operations.
Provide operational direction and guidance to transit service providers, contractors, drivers, maintenance personnel, and other partners to ensure compliance with established service standards, policies, procedures, and contractual obligations.
Handle customer inquiries and complaints, providing resolutions and maintaining a high level of customer satisfaction.
Coordinate the purchase and installation of Transit advertising space.
Assist in the development, implementation, and administration of transit operating procedures, service standards, schedules, and operational practices.
Coordinate the day-to-day operations of the Town’s Transit Service, including the operation of conventional and the accessible transit contractor. Transit Services are provided six days a week and between 10-12 hours per day.
Work closely with the Supervisor, Facilities & Transit as well as Provincial and Regional Service Providers and Agencies on new and existing initiatives in the Transit Services area. This may include projects such as integrated fare systems.
Receive and respond to complaints and inquiries regarding the Transit Service.

Additional Information

The Town is a scent sensitive workplace. The successful candidate will be required to complete a Criminal Record Check and Driver’s Abstract, in accordance with the duties of this position.

Application

If you are interested in this opportunity, apply directly through our ADP Applicant Tracking System (ATS). Instructions on how to apply to this opportunity (or other postings) can be found on our website. This posting closes on Thursday, October 22, 2026 @ 11:59 p.m.