Election Official

Position Details

• Location: West Lincoln
• Employment Type: Casual
• Contract Type: Temporary
• Engagement Type: Temporary
• Department: Clerk
• Work Location: On-Site
• Category: Corporate Services
• Subcategory: Administration & Clerical
• Job Level: Entry-Level / Student

Deputy Returning Officer (DRO)

Responsible for issuing ballots to qualified electors in accordance with the Municipal Elections Act, 1996, and the procedures set out by the Clerk. The DRO must ensure that voting is smooth and easy and that the laws governing the election are strictly followed.

Key Responsibilities

• Set up, opening and closing of the voting location
• Ensure that the electors provide satisfactory proof of identity and qualifying address before voting
• Process voters via the use of laptops and scanning devices and issue ballots to eligible voters
• Instruct voters on voting procedures
• Assist voters in any capacity, as required
• Administer oaths, as required
• Complete appropriate records
• Maintain security of all ballots
• Ensure that the poll clerk and candidates’ representatives follow the rules and procedures
• Assist with the ballot count after polls close, reporting ballot counts to the AV Supervisor, who will call in results
• Maintain peace and order at the voting location
• May be required to return the ballot box and supplies to Election Central as per the Clerk’s instructions

Qualifications

• Experience in public relations and conflict resolution
• Be tactful and exercise good judgement
• Excellent computer data entry skills and knowledge mandatory
• Strong customer service and public relations skills
• Knowledge of the Ward boundaries
• Ability to lift 30 pounds

Assistant DRO/Poll Clerk

To assist the Deputy Returning Officer in the performance of his or her duties in relation to the conduct of the 2026 Municipal Election.

Key Responsibilities

• Assist with set up, opening and closing of the voting location
• Assist the DRO with processing the voters
• Complete forms neatly and accurately, as required
• Record voter information in the paper Voters’ List including declarations and oaths taken and that they have voted (as a backup to the DRO’s electronic version)
• Must be willing to take the place of the DRO if required

Qualifications

• Excellent computer data entry skills and knowledge mandatory
• Strong customer service and public relations skills
• Be tactful and exercise good judgement
• Knowledge of the Ward boundaries
• Attention to detail

Affidavits Clerk

To determine voter eligibility and make corrections or additions to the Municipal Election Voters’ List in accordance with the Municipal Elections Act, 1996.

Key Responsibilities

• Set up the revision desk
• Receive electors who wish to register to vote or who wish to amend their information on the Voters’ List
• Use of laptop to complete Revision Form (EL15) and print form for signing
• Explain the registration/revision process
• Request and verify personal identification and residence information
• Complete and sign the registration form for qualified electors
• Process registrations and amendments in the Electronic Voters’ List

Qualifications

• Competent and reliable
• Excellent computer data entry skills and knowledge mandatory
• Strong customer service and public relations skills
• Be tactful and exercise good judgement
• Knowledge of the Ward boundaries

Greeter/Accessibility Assistant/Cleaner

Responsible for ensuring the smooth flow of electors into and out of the Voting Location. The Elections Assistant/Greeter/Accessibility Assistant will also ensure that each elector has their Voter Notification Card and/or identification available and will direct electors accordingly.

Key Responsibilities

• Assist with voting location set up and opening procedures
• Assist with the arrangement and display of all signage
• Ensure efficient movement of voters in and out of the voting location
• Greet voters and ask if they have their voter identification and voter notification card
• Answer questions about required voter identification
• Confirm voter is at the correct voting location
• Ensure that voters stay within the designated areas of the polling place
• Provide assistance in entering and exiting the polling place to those who need assistance
• Provide directions to entrance and exit doors of the polling place
• Ensure no traffic obstructions occur outside of the polling place
• Assist the DRO in ensuring the Voting Location is accessible and barrier free at all times
• Assist with voting location closing procedures
• Remain at the location until dismissed by the Senior DRO
• May act as a door attendant
• Sanitizing voting booth areas, surfaces and high-touch points

Qualifications

• Strong customer service and public relations skills
• Excellent communication skills
• Be tactful and exercise good judgement
• Knowledge of Ward Boundaries would be helpful

Door Attendant

Responsible for managing and supporting all Election activities at a Voting Location. This includes support of location requirements election officers and electors.

Key Responsibilities

• Open the door for persons in wheelchairs and/or elderly that may need assistance to access the poll
• Assist with accommodating persons that have accessibility needs or are elderly and introduce them to the Election Assistant/Greeter/Accessibility Assistant who will address their needs (i.e. provide a chair and queue the voter into the voting line to cast their ballot (i.e. tell a person in the voting line that the person sitting down will come to vote ahead of them at the appropriate time))
• Remind all electors to gather voter identification