Deputy Treasurer

Position Details

• Position: Deputy Treasurer
• Department: Corporate Services
• Current Issue: July 2023
• Next Revision: July 2028
• Affiliation: Non-Union

Position Summary

Responsible for the supervision of the finance department under the direction of the Director of Corporate Services & Treasurer and adherence to the financial policies and procedures of the Municipality to ensure effective operation thereof.

Duties and Responsibilities

• Perform the statutory duties of the Treasurer when the Director is absent.
• Responsible for all financial management systems and the protection of data including but not limited to, general ledger, payroll, accounts payable, tax and water billings and all account collection.
• Provides supervision of the Payroll Clerk, Tax and Water Clerk Accounts Receivable Clerk, Accounts Payable Clerk in the allocation of work and managing financial processes.
• Attends Committee of the Whole or Council meetings as required. Prepares presentations and reports for Director.
• Collaborates with other municipal departments in the achievement of efficient and cost-effective workflows and business processes.
• Prepares administrative, financial and operational policies, guidelines and procedures for the efficient and effective operations of all departments of the Corporation as whole.
• Conducts research and analysis on economic, demographic, social, environmental and fiscal trends as they impact departments or the Corporation as a whole.
• Actively participates with the Senior Management team in policy and management issues.
• Responsible for the preparation of year-end working paper files and the preparation of financial records acceptable for the external municipal auditors required for the year-end and interim audits and for assistance with the preparation of timely annual financial statements and the annual financial information return.
• Responsible for upkeep of the Municipality’s financial systems and administration of any applicable software. Responsible for updating and keeping current the Finance section of the Municipality’s website.
• Coordinates the preparation of the annual municipal operating and capital budgets in consultation with other Department Heads and boards for presentation to Council. Ensures alignment of annual budgets with other financial planning documents such as the Asset Management Plan, Development Charges Study, Long Term Financial Plan, Water and Sewer Rate Study, Master Plans, etc.
• Establishes the annual water and sewer rate by-law, tax rate by-law and waste management levy by-law. Prepares other applicable by-laws as required under the supervision of the Director.
• Prepares and submits subsidy, grant and other Provincial and/or Federal support applications and requests for payment under the supervision of the Director.
• Advises Staff and Council on potential or alternative cost-effective financing or funding strategies under the supervision of the Director.
• Advises Department Heads and Council, as required on matters of a financial nature including providing regular financial statements and updates under the supervision of the Director.
• Under the supervision of the Director is the lead in the preparation, updating and monitoring of the Municipality’s Asset Management Plan, Long Term Financial Plan, Water & Sewer Rate Study, Development Charges Background Study and by-law, and any other financial plans that may be required.
• Under the supervision of the Director responsible for the development and monitoring of policies including but not limited to, investments, reserves, debt, asset management and procurement.
• Recommends and arranges approved insurance coverage for the municipality. Oversees the insurance program and negotiation of rates.
• Under the supervision of the Director selects banking facilities and arranges short and long term borrowings and the investment of surplus municipal funds.
• Establishes financial reporting procedures for review by Department Heads of their departmental spending against budget on a regular basis.
• Supplies information to and assists other external auditors for various reviews required such as HST, payroll etc.
• Ensures timely and accurate communications to the public on financial matters as required by municipal by-laws or legislation.
• Ensures, through the Municipal Property Assessment Corporation (MPAC), that assessment rolls are updated with regard to new construction and that property changes are completed in a timely manner.
• Responsible for the hiring, evaluation, discipline and dismissal of department Staff in consultation with Human Resources and the CAO/Council when required.
• The above list generally describes the duties involved with this position. However, municipal work is varied in nature; employees will be required to perform duties in addition to the above from time to time as directed.

Qualifications

• University degree in Accounting, Commerce or Finance.
• Chartered Professional Accountant Designation - CA, CMA or CGA; in good standing with the Institute of Chartered Accountants of Ontario.
• A minimum of three (3) years’ progressively responsible accounting experience including management or supervisory experience, preferably in a municipal setting.
• Detailed knowledge of the Municipal Act, Development Charges Act, Assessment Act, and other applicable legislation.
• Demonstrated knowledge of Public Sector Accounting Board (PSAB) accounting standards.
• Management, supervisory and analytical skills, initiative and the ability to ...