Coordinator, Human Resources (Contract/Job Rotation up to September 2027)

Position Details

• Position Type: Contract NU (Full Time) (Fixed Term)
• Closing Date: September 9, 2026
• Salary/Wage Range: $68,765.00 - $85,957.00
• Hours of Work: 35 hours per week
• Contract Length: Contract up to September 2027
• Department: Human Resources
• Work Location: Hybrid (primary office Sims Square, 390 Brant Street, Burlington, ON)

Position Overview

The Coordinator, Human Resources works closely with Human Resources Business Partners to support the delivery of comprehensive HR services to assigned client groups, which will include union and non-union staff. This role is responsible for administering key HR processes and ensuring the effective execution of the City’s human resources functions. The position oversees specialized areas including payroll changes, managing retirements and leaves of absences (i.e. parental leave), disability management and supporting recruitment, while providing timely, professional, and responsive service to employees and the public.

Responsibilities

• Accurately input and maintain HRIS (Workday) data to support the processing of biweekly payroll for both hourly and salaried employees, including updates to employee base records and the administration of new hires, rehires, terminations, leaves of absence, and retirements.
• Process and reconcile vacation and sick leave balance adjustments in accordance with applicable policies and collective agreements.
• Analyze payroll and employment data to calculate financial implications related to leaves of absence, retirements, terminations, and acting pay arrangements.
• Respond to employee inquiries regarding employment verification letters, benefits, pension, time tracking, and leave entitlements, ensuring timely and accurate information is provided.
• Facilitate onboarding meetings with new hires to support a positive employee experience, including guidance on pension and benefits enrollment, parking registration, and security access setup.
• Provide professional and responsive service by addressing general Human Resources inquiries from employees, candidates, and external stakeholders.
• Perform additional duties as assigned in support of departmental and organizational objectives.

Requirements

• 2 to 4 years of related human resources or administrative experience.
• Post-secondary education in a related field preferred.
• CHRP designation or ability to obtain preferred.
• Knowledge of WSIB and/or OMERS considered an asset.
• Experience inputting data into a human resources information system (HRIS); experience with Workday preferred.
• High attention to detail and accuracy in calculations of employee entitlements (sick, vacation, retro) and in preparing correspondence.
• Proficient with Excel.
• Strong interpersonal and customer service communication skills essential.
• Ability to work in a team environment with multiple competing deadlines.

Accommodations

In accordance with the Accessibility for Ontarians with Disabilities Act, the City of Burlington accommodates the individual needs of applicants with disabilities within the recruitment process. Please call us at 905-335-7602 or email us at: hr@burlington.ca if you require accommodation to ensure your equal participation in the recruitment and selection process.

Note to Applicants

We thank all those who apply for positions, but only those applicants who are invited for an interview will be contacted. Come work with us at the City of Burlington!

Why

Ranked as the most livable city in Ontario, and fifth in Canada, Burlington is nestled in the Greater Toronto Area, with the Niagara Escarpment (a UNESCO world biosphere reserve) in our backyard, and Lake Ontario at our front door.

Equipped with a team of approximately 1,150 full-time and 1,000 part-time employees, the corporation of the City of Burlington is an innovative, progressive and hybrid workplace dedicated to delivering more than 37 high-quality services to residents.

A career at the City boasts:

• A positive workplace culture built on a set of organizational values, designed by employees. These values guide our behavior and how we work together.
• A hybrid work model, with remote and flexible work arrangements.
• A commitment to advance diversity, equity, and inclusion in our organization to create a workplace where employees can bring their whole selves to work.
• A focus on service excellence, including high-quality customer experiences, operational performance, and staff engagement.
• A great pension and benefits package.
• Collective action to support a climate resilient and low carbon community, implementing actions to become net carbon neutral and prepared for warmer, wetter and wilder weather.
• Opportunities to continuously learn and grow.