Coordinator, Administrative Services

Position Details

• Work Location: Hillsdale Estates, Oshawa, Ontario
• Salary: $75,023 to $93,779 per annum
• Department: Hillsdale Estates

The Region of Durham is committed to advancing equity, diversity and inclusion within our organization and the communities we serve. We welcome and encourage applications from people who are Indigenous, racialized persons, women, persons with disabilities, members of LGBTQ2S+ communities, and others who may contribute to the further diversification of our workforce, including those who experience systemic barriers.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, accommodation will be provided throughout the recruitment process upon request, based on any Code-protected ground.

Coordinator, Administrative Services

Reporting to the Director of Care, the Coordinator, Administrative Services will be responsible for overseeing and coordinating a variety of operational programs that support the efficient functioning of the resident home areas and promote the mission, vision and values of the long term care home.

Responsibilities

• Conduct employment interviews and reference checks for Nursing staff
• Communicate and organize onboarding activities and documentation, including the scheduling of orientation
• Oversee and lead the Attendance Support Program by regularly reviewing attendance records in order to monitor ongoing and identify new attendance issues
• Meet with employees to discuss placement in the Attendance Support Program and discuss strategies and support needed to improve attendance at work
• Facilitate the return to work of injured workers by communicating with the various parties involved and ensuring all necessary documentation is completed and in order
• Assist the management team with employee investigations by scheduling meetings, developing questions and transcribing meeting notes
• Work in accordance with the provisions of applicable health and safety policies, procedures and legislation

Qualifications

• A diploma or degree in Human Resources, Health, Health Administration or a related discipline or equivalent combination of education and experience
• Knowledge of the Fixing Long Term Care Act and Regulations, Employment Standards Act, Occupational Health and Safety Act, Collective Agreements, as well as other relevant legislation, policies and procedures
• Demonstrated experience performing human resources functions and activities
• Previous experience in a health care environment, preferably long term care
• Demonstrated leadership and supervisory skills
• Ability to work effectively as a resource to management and staff while building positive working relationships
• An open and respectful approach to engaging colleagues with diverse perspectives
• A focus on consensus-building, and shared decision-making, where possible, as well as working collaboratively with diverse groups
• Proven organization and time management skills, with the ability to juggle multiple demands and meet tight deadlines
• Excellent written and verbal communication skills
• Demonstrated proficiency in MS Office applications, as well as Workforce Scheduling Software

Conditions of Employment

All applicants are expected to comply with the Region of Durham's Code of Ethics and Code of Conduct Policies throughout the recruitment process.

The successful candidate will be required to provide a satisfactory Police Vulnerable Sector Check dated within six (6) months from date of hire. Additionally, tuberculosis screening will be required in accordance with the FLTC Act (O.Reg. 246/22). Proof of education, qualifications and any other job bona fide requirements will also be collected. Finally, compliance with the Mask Fit Testing Program is required and will be coordinated as part of the orientation process.

External Application Process

Come find a home where exciting and rewarding careers are balanced with your lifestyle. We thank all applicants; however, only those being considered will be contacted. Please apply online at www.durham.ca no later than midnight (Eastern Standard Time) on the closing date indicated on the Job Posting.

The Region of Durham is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. If contacted for an employment opportunity and you require accommodation, or if this information is required in an accessible format, please contact RecruitingHelp@durham.ca and a Recruiter will provide appropriate assistance pursuant to the Region’s Accommodation and Accessibility policies. Please note that resumes should not be sent to RecruitingHelp@durham.ca.

The Region of Durham may utilize artificial intelligence to assist in the preliminary assessment of applicant qualifications and submitted materials. These tools are used for the purpose of supporting and enhancing an evaluation by a human decision-maker and any information provided by AI to a human decision-maker is not determinative. Final decisions are made solely by authorized human decision-makers.