Camps Coordinator - Inclusion

Position Details

• Employment Type: Part-Time (Non-Union)
• Closing Date: December 1, 2026
• Department: Recreation and Culture
• Work Location: On-Site
• Position: Summer Student

Basic Function

Reporting to the Recreation Supervisor or Coordinator, Camps Coordinators - Inclusion will assist in the operation, delivery and evaluation of the Town of Oakville Summer Camp Inclusion Programs and provide supervision and leadership to the Senior Leaders and Inclusion Support Workers who support campers with exceptionalities.

Job Responsibilities

• Majority of responsibility is administrative work including but not limited to program planning / supervision, staff and volunteer supervision.
• Train, supervise, guide and evaluate the Senior Leader, Inclusion Support Workers, and Playleaders in their program planning capacity and its implementation for program participants.
• Support the objectives and philosophies of the camps as established by the Recreation and Culture department.
• Adhere to department prescribed policies and procedures.
• Support and promote the HIGH FIVE "Principles of Healthy Child Development" (PHCD).
• Follow and implement all Health and Safety regulations, and public health guidelines.
• Facilitate inclusion support participant intakes and applicable communication plans to full-time staff and Inclusion Support Workers.
• Provide guidance to staff for behaviour management and program modifications to support inclusion participants.
• Attend all mandatory staff functions from May-September 2027 including but not limited to Playleader/Inclusion Support Worker interviews, training, scheduled shifts, staff meetings, site clean ups and all allocated program times.
• Assist with planning and facilitating training for Senior Leaders and Playleaders.
• Arrive at the program site well in advance of the start of the program day to ensure the site and staff are ready for the day's activities and that programs start on time.
• In the absence of full-time staff take the lead role during any emergency or critical incident that may occur.
• Meet with the Recreation/Culture Supervisor and/or Coordinator at regularly scheduled times.
• Meet with the Senior Leader at regularly scheduled times and assist them, when necessary, with program quality assurance issues.
• Ensure the continuing safety of all participants and staff while at the program and document all accidents/incidents immediately.
• Observe and record staff performance in collaboration with full-time staff.
• Supervise with regularity and evaluate the program design and delivery to ensure they are upholding department programs policies, procedures, standards and safety and the HIGH FIVE principles of healthy child development.
• Resolve major emergencies, incidents, behaviour and conduct issues, beyond the scope of the Senior Leader’s function, of staff and participants, in accordance with acceptable procedures.
• Coordinate the distribution of all necessary program materials and supplies and pertinent information to staff and act as a knowledgeable subject matter expert and resource for them.
• Develop and maintain a positive rapport with town facility staff and the community at large.
• Ensure that all persons attending are properly registered and recorded on class lists and necessary medical information and emergency contact names are correct and available.
• Conduct a weekly area meeting with the support of the full-time Recreation/Culture Supervisor or Coordinator.
• Immediately notify the full-time Recreation/Culture Supervisor or Coordinator of any problem(s) and/or recommendations regarding staff, participants, parents, facilities or contract services which may affect the program.
• In collaboration with the on-site Senior Leader, prepare and present staff performance evaluations.
• Ensure all administrative work including vehicle circle checks and a formal year-end report are completed in a timely and professional manner and submitted to the full-time Recreation/Culture Supervisor or Coordinator.
• Any other duties that may be assigned by the full-time Recreation/Culture Supervisor or Coordinator.

Mandatory Training Requirement

Successful candidates are required to attend all mandatory training sessions as a condition of employment. Training dates will be provided in advance and are subject to change based on operational requirements. Posted training dates may be adjusted by up to one to two (1-2) days before or after the scheduled date, and candidates are expected to maintain availability for these potential date adjustments. Failure to attend any mandatory training session, or to maintain availability for the scheduled training dates, may result in the withdrawal of an employment offer or termination of employment.

Mandatory Training - type and date(s)

• Coordinator Training (all dates required): Monday, May 3, 2027 8:30-4:30pm; Tuesday, May 4, 2027 8:30-4:30pm.
• Quest 2 (Training required if certification not held): Thursday, May 6, 2027 9-4 p.m.
• Play Leader Training (must attend all): Wednesday, June 9, 2027 9:00am-1:00pm; Thursday, June 17, 2027 4:00-7:00pm; Thursday, June 24, 2027 4:00-7:00pm.
• Senior Staff Training (must attend all): Wednesday, May 26, 2027 4:00-8:00pm; Thursday, June 3, 2027 4:00-8:00pm.
• Hub Day Training (must attend all): Tuesday, June 29, 2027 12:00pm-7:00pm; Wednesday, June 30, 2027 8:00am-5:00pm.
• Inclusion Training (select 1 from the 2 options below): Friday, June 11, 2027 8:30am-4:30pm; OR Saturday, June 19, 2027 8:30am-4:30pm.
• Inclusion, Diversity, Equity and Accessibility (IDEA): Monday, June 21, 2027 1:45-3:15pm; OR Monday, June 21, 2027 3:30-5:00pm.