Assistant to Mayor and Council

Position Details

• Location: Orillia
• Salary Range: $55,760 to $75,852 annually
• Hours of Work: 35 hours per week
• Closing Date: 2026-11-04
• Department: Mayor and Council Office
• Employment Type: Full-time
• Contract Type: Permanent
• Engagement Type: Permanent
• Work Location: On-Site

The City of Orillia is hiring an Assistant to Mayor and Council. Located less than 90 minutes from the Greater Toronto Area, Orillia balances strong growth with a charming small-town atmosphere and abundant outdoor activities.

This position provides confidential administrative support to the Mayor and members of Council, including managing complex schedules, conducting research, preparing reports, handling information requests, receiving visitors, making conference arrangements, and scheduling meetings.

Position Synopsis and Purpose

This role is customer service-focused and responsible for responding to incoming communications by phone, email, and in person in a professional, timely, and confidential manner. It includes managing correspondence and documents for the Mayor and Council.

Major Responsibilities

• Council and Committee Administration (45%): Act as primary point of contact for incoming communications; draft official correspondence and proclamations; coordinate travel and registrations; manage calendars and schedules; attend Council or Committee meetings; support Police Board administration as needed.
• Public Relations & Enquiries (45%): Screen and respond to public enquiries, redirect issues to proper departments or government levels; maintain professionalism and political neutrality while liaising with staff, community stakeholders, businesses, media, and government agencies.
• Financial (10%): Monitor and manage operational budget for the Office of the Mayor and Council; code expenses and review invoices; maintain filing systems and archiving in compliance with privacy laws.

All duties must be performed safely and in compliance with the Occupational Health and Safety Act and corporate safety policies. Personal protective equipment must be used and maintained properly.

Minimum Qualifications

• Post-secondary diploma in Office, Business, or Legal Administration.
• Minimum two years progressive administrative experience supporting senior executives, elected officials, or working within municipal/public sector environment.
• Strong judgement, organizational, verbal and written communication skills.
• Ability to work independently and in a team; handle stressful situations effectively.
• High level of political acuity, discretion, confidentiality, and professionalism.
• Strong problem-solving, resourcefulness, conflict resolution skills.
• Highly organized with time management and prioritization ability.
• Effective and courteous interaction with public, staff, and external agencies.
• Strong computer skills with SharePoint, MS Office suite (Word, Excel, PowerPoint, Outlook), and Internet.

Application Process

Interested candidates should submit a resume and letter of interest online by November 4, 2026 at Noon. The City does not use artificial intelligence in the hiring process; applications are reviewed personally by the appropriate department. Accommodation will be provided upon request throughout the recruitment process.

The City of Orillia thanks all applicants; only those selected for interview will be contacted. Personal information is collected under the Municipal Act for candidate selection purposes.